Locate the Fund Type section on the left-hand panel within the General category and select that to see a list of all of your Fund Types (Please note that only users with Admin access on at least one plan can access the Admin Panel). New fund types can be created by Admins via the "NEW FUND TYPE" button at the top-right of the Fund Types page.
You will be asked to enter the new name of the fund that you are trying to create and which Plan Owner you want this new fund to be displayed. When creating a Fund Type, the Admin just needs to fill out the fields with red asterisk (this indicates which fields are required and need to be filled out before being able to create the fund type).
Below is a list of the other fields in this module and what their purpose is for:
Category: Based on the selected owner (typically this is used for designated the category that this fund belongs to - such as federal, state, local)
Flags: Used for aggregation calculations (typically offering 3 options for this drop-down)
FHWA Fund: Funds from the Federal Highway Administration, included in the Obligation tab and Obligation Balance report.
FTA Fund: Funds from the Federal Transit Administration.
Federal Fund: General federal funds, factored into FEDERAL TOTAL COST calculations. If Min Match is set, require matching non-Federal funds.
Minimum Required Match %: Determines the match % if the fund is assigned as a federal fund
Availability on Plans: Determines which Plans within the selected Plan Owner you want this new fund to be showed on
Use for AC: Designates the fund as Advanced Construction (AC)
Use for ACCP: Designates the fund as Advanced Construction Conversion Program (ACCP)
Historical: Marks the fund as historical and will not show up on new projects created
Designating the fund as an AC/ACCP will allow users to select what type of fund it is when they are adding funding to a project. The AC amount is included in the yearly and grand totals in the programming section. Conversely, the ACCP amount is not included in the calculated grand total – only the AC amount is included in the totals to avoid double counting.
It is important to note the following when programming AC/ACCP funding:
The user should always program two funding lines in the software – an AC funding line, and an ACCP payback funding line for the payback.
The AC and ACCP amounts should be programmed in the same phase, using the same federal funds
The reason why these rules must be followed for AC programming is that it affects reporting across the secure and public site. The AC amount is included, while the ACCP amount is excluded, for all reporting across the system, except for the Financial Constraint Report. This is to ensure funds are not double counted on any reporting, and the purpose of most reports is to show when work is expected to occur on the project.
In the Financial Constraints Report, however, the ACCP amount is included while AC amount is excluded . For the purpose of determining fiscal constraint, FHWA needs to know when they are expected to reimburse the MPO for the AC money paid. This distinction is important – while the fund type and amount will always be the same between AC and ACCP, the fiscal year programmed will be different with ACCP following AC in a later year.
Additionally, the public site will always display only AC programmed year and funds – not ACCP funding to avoid double counting.